Office Manager
Office Manager
Salary negotiable
Office Manager role in Helsinki, Finland, supporting a leading contractor in the construction industry. This position offers broad responsibility for office operations and administrative support to senior management.
Key Highlights
- Manage office operations for a leading construction solutions provider.
- Support senior management with administrative and secretarial duties.
- Oversee the Administration, Payroll, and Time Management team.
- Contribute to a positive and efficient working environment.
Office Manager — Role Overview
This Office Manager role is crucial for ensuring the smooth and efficient operation of the Helsinki office. The successful candidate will manage administrative functions, support senior staff, and maintain a productive office environment.
Office Manager — Responsibilities
As Office Manager, you will:
- Manage staff travel and accommodation needs.
- Attend meetings, document minutes, and distribute to relevant parties.
- Ensure employees have a suitable working environment.
- Coordinate, manage, and order office supplies.
- Manage holiday rotas for senior staff.
- Manage the Administration, Payroll, and Time Management team.
- Assist with sensitive/commercial tasks within the business unit.
- Organize and maintain data in spreadsheets and generate reports.
- Manage all office systems, procedures, and facilities.
- Work with IT to ensure timely ordering of IT supplies and hardware.
- Manage office-related service agreements.
- Provide professional secretarial services to the senior leadership team.
- Maintain office policies in conjunction with HR.
Office Manager — Ideal Candidate
The ideal candidate will have:
- 5+ years of experience as an administrative assistant supporting senior management in a busy office environment.
- A Business qualification, Level 5 or higher.
- Experience working in a busy construction environment.
- Excellent working knowledge of the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, OneNote, SharePoint).
- Excellent working knowledge of SAP.
- Experience processing high-volume employee time management systems.
- The ability to work with confidential information professionally.
- Excellent organizational and multitasking skills.
- The confidence to respond to inquiries effectively.
- The ability to work independently and as part of a team.
- The ability to manage time, prioritize tasks, and meet deadlines with minimal supervision.
- The ability to take initiative and exercise good judgment.
- The ability to work in a fast-paced environment.
Rewards & Package
Market-leading compensation reflecting the importance of this role to the project's success.
Comprehensive benefits including company healthcare plan, pension scheme with employer contributions, and extensive development opportunities. Full package details discussed at interview stage.
About the Company
Our client is a leading European contractor specializing in complex engineering and construction projects for global corporations.
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Frequently Asked Questions About This Office Manager Role
What does a Office Manager do in data centre construction?
A Office Manager in data centre construction is responsible for delivering specialist work on Tier III and Tier IV facilities. Day-to-day tasks vary by project phase but typically involve coordination with MEP teams, quality assurance, and ensuring build standards meet client specifications.
How do I apply for this Office Manager position?
Click "Apply Now" above and submit your CV. A specialist recruiter will contact you within 24 hours to discuss the role, your experience, and next steps. We support you through interviews and offer negotiation.
What salary can I expect for this role?
This role offers Salary negotiable. Salary depends on experience, certifications, and project complexity. Use our salary calculator for live market benchmarks across 20+ data centre roles.
About URecruit Global
URecruit Global is a specialist data centre construction recruitment agency serving the UK, Ireland, and Europe. Since 2010, we've completed 1,000+ placements across Tier III and Tier IV data centre builds with 500+ hiring partners. Our team guides you from application through to placement with expert support at every stage.