Site Administrator
Site Administrator
Salary negotiable
Site Administrator role available in Helsinki, Finland, supporting a major construction project. This opportunity offers a varied workload and the chance to contribute to a fast-paced site team.
Key Highlights
- Manage site documentation using Filekey and Eida systems
- Support site management team with reporting and administration
- Coordinate site inductions and access for all personnel
- Develop SAP orders and track plant/equipment on site
Site Administrator — Role Overview
This Site Administrator role is crucial for maintaining smooth operations on a busy construction site. The successful candidate will manage documentation, track personnel, and provide essential support to the project team.
Site Administrator — Responsibilities
You will be responsible for:
- Reviewing and reporting on Filekey structure compliance.
- Developing and maintaining filing systems.
- Collating and filing personnel documentation, including Safe pass/CSCS cards.
- Collecting and collating information for management reports.
- Maintaining stationery levels and stock.
- Maintaining an up-to-date org chart.
- Performing document control duties when required.
- Tracking site personnel movements for weekly reports.
- Requesting and printing project permits from the Eida system.
- Scanning sign-in sheets to the project file.
- Tracking staff holidays.
- Requesting Dirty Works permits.
- Creating SAP orders.
- Ordering and tracking plant through the Fleet Tool.
- Developing progress reports.
- Assisting with O&Ms and handover documentation.
- GRN all received site materials.
- Organising access/visitor badges using the E: Sipp machine.
- Getting test packs signed off and uploaded to the Eida system.
- Providing general administrative assistance.
- Supporting the Site Project Manager, Project Director, and Business Unit Director.
- Handling general site team queries.
- Monitoring and inputting hours on timesheets.
- Arranging meetings on-site and taking minutes.
- Maintaining databases.
- Filing site paperwork.
- Monitoring and checking sign-in sheets and delivery dockets.
- Performing general administrative office duties (filing, typing, photocopying, couriers, faxing).
- Managing time administration.
- Documenting project details.
- Notifying stakeholders for action on pending documents.
- Exporting files in the required format.
- Organising employee inductions (on and off-site).
- Liaising with inductees regarding procedures and documentation.
- Liaising with departments and subcontractors regarding procedures and documentation.
- Arranging on-site meetings and booking visitors.
- Performing all other duties associated with the role.
Site Administrator — Ideal Candidate
The ideal candidate will have:
- Strong administration skills with a minimum of 2 years' experience.
- PC literacy with competency in Microsoft Word, Excel, and Outlook.
- Ability to liaise and manage all site paperwork.
- Excellent telephone manner.
- Attention to detail.
- Ability to multitask and work under pressure.
- Strong interpersonal and organizational skills.
- Pride in the quality and presentation of work.
- Excellent communication skills.
- Experience in the construction or engineering industry (advantageous).
- SAP experience (advantageous; training will be provided).
Rewards & Package
Tier-1 contractor rates reflecting the specialist nature of this role. Full international assignment support including accommodation arrangements, flight allowances, and visa sponsorship where required.
Comprehensive benefits package: company healthcare plan, pension scheme with employer contributions, and access to extensive training and professional development programmes. Full package details confirmed at offer stage.
About the Company
Our client is a leading European construction solutions provider specializing in complex engineering and construction projects for global corporations.
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Frequently Asked Questions About This Site Administrator Role
What does a Site Administrator do in data centre construction?
A Site Administrator in data centre construction is responsible for delivering specialist work on Tier III and Tier IV facilities. Day-to-day tasks vary by project phase but typically involve coordination with MEP teams, quality assurance, and ensuring build standards meet client specifications.
How do I apply for this Site Administrator position?
Click "Apply Now" above and submit your CV. A specialist recruiter will contact you within 24 hours to discuss the role, your experience, and next steps. We support you through interviews and offer negotiation.
What salary can I expect for this role?
This role offers Salary negotiable. Salary depends on experience, certifications, and project complexity. Use our salary calculator for live market benchmarks across 20+ data centre roles.
About URecruit Global
URecruit Global is a specialist data centre construction recruitment agency serving the UK, Ireland, and Europe. Since 2010, we've completed 1,000+ placements across Tier III and Tier IV data centre builds with 500+ hiring partners. Our team guides you from application through to placement with expert support at every stage.