Material Management Administrator
Material Management Administrator
Salary negotiable
Material Management Administrator — Role Overview
Our Client is the European leader in construction solutions.
We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.
We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.
At Our Client, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.
Scope of Role:
As a key member of the Material Management team, you will provide essential administrative and coordination support to ensure full project adherence to Group Procedures. This role is critical in maintaining compliance, efficiency, and accuracy across material-related processes, vendor management, and reporting.
Material Management Administrator — Responsibilities
Risk Analysis & Training
Project Support
Skills & Competencies:
• Vendor & Service Support
• Provide direct administrative support for critical vendor services, including Waste and Scrap management.
• Process all required Waste and Scrap requisitions accurately and in a timely manner.
• Collate and share Waste and Scrap reporting data with senior procurement management on a monthly basis.
• Maintain and update internal trackers to ensure accurate and current information.
• Cross-check and complete all Waste service entries for compliance and accuracy.
• Advise new projects on established vendors and processes, offering guidance to resolve issues promptly.
Material Management Administrator — Ideal Candidate
Core Values:
Our Client is an equal opportunity employer.
• Collaborate with the Group Material Manager and Specialists to analyse historical Waste & Scrap reporting, identifying high-risk projects and users for targeted training and support.
• Conduct pre-checks for projects and users deemed high-risk based on GRN KPI reporting, providing clear analysis and actionable instructions.
• Deliver weekly team-based training sessions via Microsoft Teams on GRN compliance and other key Material Management processes.
• Act as a VIM administrator for projects during close-out phases when administrative staff are unavailable.
• Provide coverage for key vendor accounts managed by other team members to ensure continuity of critical services.
• Serve as a back-office support contact for Our Client personnel, addressing general Material Management queries.
• Manage shared Material Management email inboxes, ensuring timely and professional responses.
• Liaise with the IT department to maintain critical IT accounts and services essential for Material Management operations.
• Perform any other ad hoc duties as directed by senior procurement management.
• Attention to Detail: Maintain accuracy in data entry, reporting, and compliance checks.
• Organisational Skills: Manage multiple tasks, priorities, and deadlines effectively.
• Communication Skills: Clear and professional communication with internal teams and external vendors.
• IT Proficiency: Competent in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with ERP systems (e.g., SAP, VIM).
• Analytical Thinking: Interpret data and identify trends for risk analysis and process improvement.
• Problem-Solving: Proactive approach to resolving issues and supporting projects under pressure.
• Previous experience in an administrative role, preferably within procurement, materials management, or construction.
• Knowledge of waste management processes and vendor coordination is an advantage.
• Familiarity with GRN (Goods Receipt Note) processes and compliance requirements.
• The successful candidate will demonstrate alignment with our company values:
• Safety: Prioritise safe practices in all aspects of work.
• Sustainability: Support initiatives that reduce waste and promote environmental responsibility.
• Operational Excellence: Strive for accuracy, efficiency, and continuous improvement in all processes.
Reports directly to the Group Materials Manager and works closely with Material Management Specialists and Procurement leadership
Location & Travel:
Primary Location: Dublin Office
Work Arrangement: Office-based
Travel: Occasional site visits may be required to support project close-out or training initiatives.
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Frequently Asked Questions About This Material Management Administrator Role
What does a Material Management Administrator do in data centre construction?
A Material Management Administrator in data centre construction is responsible for delivering specialist work on Tier III and Tier IV facilities. Day-to-day tasks vary by project phase but typically involve coordination with MEP teams, quality assurance, and ensuring build standards meet client specifications.
How do I apply for this Material Management Administrator position?
Click "Apply Now" above and submit your CV. A specialist recruiter will contact you within 24 hours to discuss the role, your experience, and next steps. We support you through interviews and offer negotiation.
What salary can I expect for this role?
This role offers Salary negotiable. Salary depends on experience, certifications, and project complexity. Use our salary calculator for live market benchmarks across 20+ data centre roles.
About URecruit Global
URecruit Global is a specialist data centre construction recruitment agency serving the UK, Ireland, and Europe. Since 2010, we've completed 1,000+ placements across Tier III and Tier IV data centre builds with 500+ hiring partners. Our team guides you from application through to placement with expert support at every stage.